CREATIVE DOCUMENTS

CREATIVE DOCUMENTS

2.0 INTRODUCTION
In Illustrator, the user can create a new document by either from a new document profile or from a template. User can open a new document in three conditions: When Illustrator is open, When Illustrator is closed, or When welcome screen is open. If the new document profile is selected, a blank document will open. In this blank document you will find its default fill and stroke colors, graphic styles, brushes, symbols, view preferences, actions and other settings. If the user need to create a document a template, the document that appears will have preset design elements, settings and content like crop marks. It also includes guides which will be preset for specific document types, like, brochures. When a document is not open, a ‘Welcome’ screen will appear. The new document can be opened either from the Welcome screen or from the File menu.
Artboards includes areas that can be include printable artwork. In a document, the number of artboards depends on the sizes of the artboards. Borders or boundaries of the page of an artboard can be seen by showing print tiling, to show this option follow this step: click on View > Show Print Tiling. At a time, only one artboard can be active, though more than one artboards can be created in a document.
The process of saving files and objects through clipboard are defined by the default file and clipboard settings preferences. The ‘Navigator’ panel can quickly change the view of the artwork by using a thumbnail display. This panel can be customized in various ways, which you will find out later in this unit.
2.1 UNIT OBJECTIVES
After studying this unit, you will be able to:
• Explain how to set up a new document. • Elaborate the process of ‘customizing preferences’ • Discuss the ‘set default file’ and ‘clipboard settings’ • Describe how to a navigate page
2.2 SET UP A NEW DOCUMENT
2.2.1 Open a New Document
From these three way, the user can open a new document: Illustrator is open, welcome screen is open, or Illustrator is closed . (i) Click on File menu > New options and then select a New Document Profile from the New Document menu. (ii) Open Illustrator and then select Document profile from ‘Create New List’ in the Welcome screen. (iii) Select a document profile from the Create New list. In windows, the Alt and in Mac OS, the Click Option can be used to skip the ‘New Document’ dialog box and open the new document directly. When the welcome screen appears, type the document name and specify the number of artboards and the order in which the artboards are to be laid for the document. The artboards can be laid in the following ways:

• Grid By Column: By using this option, multiple artboards can be arranged in a defined number of columns. From e the column menu, you can define the number of columns. With the number of specified artboards, the default value creates the most possible appeared square.
• Grid By Row: In this option, multiple artboards can be arranged in the specified number of rows. From the row menu, you can define the number of columns. With the number of specified artboards, the default value creates the most possible appeared square.
• Arrange By Column: By using this option, artboards can be arranged in one straight column.
• Arrange By Row: By using this option, artboards can be arranged in one straight row.
• Change to Right-To-Left Layout: In this option, multiple artboards are arranged in a specified row or column format but are displayed from right to left.
Next is to create a document to specify the following:
• The Default Spacing: It specifies the space between the artboard both horizontal and vertical.
• The Default Size: This specifies the units of measurement and layout for all artboards. The artboards can be customized by moving and resizing them as per the requirement.
• The Position: This option is used for the bleed along each side of the artboard. Click on the Lock icon to use different values for different sides.
• Advanced Options: This option can be viewed by selecting the Advanced option.
The above settings can be modified even after the document will be created by selecting File > Document Setup and by specifying the new settings.
Additional options
(i) Raster Effects: This option defines the resolution for raster effects in the new document. If user plan an output to a high-end printer at a high resolution then set this option to ‘High’. Though, the default setting of this option is set to ‘High’.
(ii) Color Mode: This option helps to define the color mode for the new document. Modifying the color mode, changes the default contents (graphic styles, brushes, swatches, symbols) of the profile of the selected new document to a changed color mode, creates a new color. The warning icon that appears while you make changes that should be considered.
(iii) Preview Mode: The default preview mode for the document will be activated with the help of this option (user can change the view by using the View menu).
a. Default: displays artwork, created using vector graphics with full color in the document. Zoom in or out keeps crispness of the edges.

b. Pixel: displays artwork with a pixilated (rasterized) appearance. User will find a simulated preview, as if the contents were actually rastered but it does not rasterize the content.
c. Overprint: provides an `ink preview’, which shows, approximately how blending, transparency and overprinting will appear in a color-segregated output.
(iv)Transparency Grid: This option defines options for the transparency grid, incase video and film profiles required.
(v) Device Central: Incase a document is created using the Mobile and Devices profile, this option enables to preview the new document in the mobile device interface.

By using Template option – Open a New Document

With the help of Templates, user can create new documents that share common settings and design properties. For instance, by using a template with the intended artboard size, view settings (e.g., guides) and print options, user can create a series of greeting cards with same attributes and feel.The template also contain some common design elements (e.g., brochures or business cards) and some sets of elements like graphic styles, brushes and color swatches. Illustrator includes a variety of templates, like brochures, envelopes, business cards, postcards, letterheads, greeting cards, labels, certificates and websites.
When the user select a template by using New Document option from the Template command, it will create a new document with exactly identical content and properties as the template. However, the original template file remains as it is.
To open a new document from a template, follow any step from the below one:
•Choose File > New from Template
• Select File > New > from ‘New Document’ dialog box > select ‘Templates’
• From the Welcome screen > Template in the Create New list
• From Template dialog box > New > locate and select a template >
New
2.2.2 Create a New Document
If you need to create a new document, open a new document by following any of the methods explained in section 2.2. Once the document is opened, it can be customized by following any of the these ways:
In a new document, the user can set up the document window as per the need, which can include the ruler origin, scroll position, guides, grids, level of magnification, crop areas and View menu options.
User can draw any artwork or can also import, that in the new documents.

If user do not need or want any existing swatches, styles, brushes or symbols, can be deleted.
User can create any new swatches, brushes, styles and symbols, to be included in the artwork. From the libraries that by default included in the Illustrator, these preset parameters can also be imported.
User can also import preset graph designs to add them in the Graph Design dialog box. Any graphical designs can also be created to include in the artwork.
Required options in the Document Setup dialog box and Print Options dialog box can be set up by the user.
When a document has already been created according to the steps explained above, Choose File > Save As template. In the Save As dialog box > select a location for the file > enter a filename > Save. The files saved are in Arr (Adobe Illustrator Template) format.

Specify Document Setup Options

While creating the document, the default setup options can be changed like transparency, grid display, units of measure, background color and text settings. Text settings can be language, quote style, superscript and subscript size and exportability. If you need to modify your artboards, click on the Edit Artboards button, this will close this dialog box and at the same time activate the Artboard tool.
•Select File > Document Setup or click the Document Setup button in the Control panel (Click on the blank area, as this button will only be visible When nothing is selected).
•Specify options as per the requirement.
If you need to print the document on colored paper, the Simulate Colored Paper option should be chosen. For instance, if you draw a blue object on a yellow background, the object appears geen. The simulation is performed only when the transparency grid is not shown.

2.2.3 Open Existing File
In Illustrator, user can open files that has already created in Illustrator as well as those which are created in other applications.
• To open an existing file, Click on File menu > Open > Locate the file > Open
• To open a recently saved file, Click on File menu >go to Open A Recent Item list in the Welcome screen or choose File > Open Recent Files > choose the file from the list.
• To open a file using Adobe Bridge option, select the File> Browse In Bridge to open Adobe Bridge > Locate the file > choose File > Open With > Adobe Illustrator CS6.

Artboards

Printable area includes in the artboards. User can resize the printable artwork and the preferences can be defined by selecting the settings in the Artboard Options dialog box. For placement or printing purposes, artboards can be used as crop areas. If user want to create a various things like creation of elements for websites, PDFs, video storyboards, different size printed pages or individual elements for animation in Adobe Flash or After Effects, in that case multiple artboards are very useful.
Crop areas of previous versions like CS5 can be converted to artboards in CS6. You may be prompted to specify how you want the crop areas to convert.
In each document, the number of artboards depends upon the size of the artboards. You can work up-to 100 artboards as per the size. Before creating a document, the number of artboards has to be specified. Though, you can add or remove the artboards anytime while working on the document. With the help of Artboard tool, the artboards can be resized as well as can be moved and place anywhere. Even you can overlap them.

Viewing Artboards and Canvas
Go to View Show Print Tiling to see the page boundaries of an artboard. The printable and nonprintable areas will be displayed by a series of solid and dotted lines at the corner of the window and the printable area of the artboard. Each artboard displays the maximum printable area.
To hide the artboard boundaries, go to View > Hide Artboards. The canvas is defined as the area outside the artboard that extends to the boundary of the 220 inch square window. The canvas is the place on which the user creates, edit and store elements of artwork, before transferring them to an artboard. Objects which are placed on the canvas are visible on the screen, but they do not get into print.
Select desired artboard number in the status bar, which is situated at the bottom of the Illustrator’s window, to view a particular artboard.

2.2.4 Create an Artboard
Below steps can followed to create an artboard:
• For custom artboard, choose the Artboard tool and drag in the workspace and then specify the shape, size and location.
• For creating a preset artboard, double-click on the Artboard tool, select a desired preset in the Artboard Options dialog box and then click OK. Place the artboard to a desired location on the screen.
• Creating a artboard within an active artboard, press the Shift key and drag the artboard using the Artboard tool.
• To create a duplicate artboard, click on the Artboard tool, > select the artboard desired artboard to which you need to duplicate then click New Artboard button in the Control panel. Then click on the desired area to place the duplicate artboard. If you need to create more than one copies , press down Alt key and click the mouse button as many times as you need. Else, you can also use the Artboard tool. In the Artboard tool, Alt-drag (Windows) or Option-drag (Mac OS) the artboard that you want to duplicate.
• In case, if you need to duplicate content and the artboard with the contents, select the Artboard tool. Select the Move/Copy Artwork with Artboard icon on the Control panel then press Alt (Windows) or Option (Mac OS) and then drag.
To close the editing mode of the artboard, select any other tool in the Tools panel or click press Esc key in the keyboard.

Delete an Artboard
You can delete an onboard by following one of the below steps:
• Select the onboard and press Delete
• Click on the Delete option in the Control panel
• Click on the Delete icon in the artboard’s upper right corner. All the artboards will be deleted except the last one.

Select and View Artboards
To view and select arboards, select the Artboard tool and then execute the below steps:
• Select an artboard. (By just clicking in or drawing over an artboard with the help a different tool can also activate the Artboard tool). In case of overlap, the artboard who’s left edge closest to the click location will be activated.
• Switching between the artboards, press down the Alt key (Windows) or Opt. (Mac OS) with an arrow key in the keyboard.

• In case of viewing both artboard and it’s content in outline mode, click the right mouse button and select outline from the list. To view artwork again, then right click the mouse button and select Preview option.

Edit Artboard
In a document multiple artboards can be created but only one of them will be activated at a time. In case of multiple artboards were specified, user can view each of them by selecting the Artboard tool. Every artboard has be allocated a number for a quick reference. These numbers can be edited or deleted and for printing or to export, desired artboard can be allocated. Click on the Artboard tool and then select an artboard. Then follow one of the below steps:
• If you need to resize the artboard, move the mouse at the corner and the cursor will change into a double-sided arrow and then while pressing down the mouse button, drag it to adjust the size according to the requirement. Or, even you can define width and height values in the control panel.
• To change the orientation of the artboard click the Portrait or Landscape button in the control panel.
• If you need to switch between artboards, while pressing down the Alt key (Windows) or Option key (Mac OS) and click an arrow key in the keyboard.
• In case of viewing both artboard and it’s content in outline mode, click the right mouse button and select outline from the list. To view artwork again, then right click the mouse button and select Preview option.

Viewing Artwork
Modify Document Setup Options
If needed, you can change the default setup options of the document. The setting could be like units of measure, transparency, grid display, background color and text settings. Text settings include: quote style, language, bleeds, exportability,superscript and subscript size,. To close the dialog box, click on the Edit Artboards button.
Click on the File menu > Document Setup or in the Control panel click on the Document Setup button (you have to be sure that nothing is selected then only this button will be available).
Define the options as intended.
If you need to edit artboards, like, to change the orientation from landscape to portrait, select Edit Artboards.

Zoom Settings
To zoom in or out ,follow any one of steps explained below:
• Click on the Zoom tool to select it. The mouse pointer changes into a magnifying glass icon with a plus sign in its center. Click in the center of the area that you need to zoom in or while pressing down the Alt key (Windows) or Option key (Mac OS) click in the center of the area that you need to zoom out. Each click of the mouse button will magnifies or diminish the view to the previous preset percentage, until this tool is activated. • Select the Zoom tool and drag the mouse button to make a dotted rectangle (marquee), around the area you want to zoom in. To move the marquee around the artwork, hold down the spacebar and continue to drag to move the marquee to a new location.
• Click on the View menu > Zoom In or View > Zoom Out. Each click of the mouse button will magnify or reduces the view to the next preset percentage.
• Go to the Navigation Panel or define the zoom percentage at the lower left comer of the main window to set the zoom level.
• To view the zoom level at 100 per cent or at the original size of the file, click on the View menu > Actual Size or double-click the Zoom tool.
• To adjust the zoom level to of the artboard to fill the window, go to View menu > Fit Artboard in Window or double-click the Hand tool.
• To view all the elements of the artboard, click on the View menu > Fit All In Window.

Change the view area
In case, if you need to view in a different area of the artboard, follow one of the below steps:
• To view all your artboards in actual size, click on View menu > Actual Size.
• To view all artboards on the screen, click on the View menu > Fit All In Window.
• To zoom in on the active artboard, click on the View menu > Fit Artboard In Window.
• Go to the Navigator panel, click the area of the thumbnail. This action will display the element that you need to see, move the proxy view area (the colored box, by default it’s red color) to view the different area or element.
• Select the Hand tool and while pressing down left mouse button, move the screen in the desired direction to move the artboard. While using the Hand tool if you want to define the quality of the display, go to the Edit menu > Preferences > Units & Display Performance (Window) or Illustrator > Preferences > Units & Display Performance (Mac OS).
Modifying the Unit of Measurement
In Illustrator, Point is the default unit of measurement (1 point = 0.3528 millimeter). The unit can be changed at any time for general measurements, strokes and type (text). To change the default unit of measurement, go to Edit menu > Preferences > Units and Display Performance (Windows) or Illustrator > Preferences > Units and Display Performance (Mac OS). Now select units for the General, Stroke and Type options. you can also select a unit specifically for the Asian type by selecting Show Asian Options in the Type preferences.

The General measurement option affects the following elements:
• Rulers, • Distance between points, • moving and transforming objects • grid and guides spacing settings and • Shapes creation
If you want to set the general unit of measurement for the current document only, choose File > Document Setup > choose the unit of measure you want to use from the Units menu > OK. When you are going to change the units of measurement, you will find short forms of the units in the box. The abbreviations of these shortform are:
• Inch = inch. • Millimetres = mm • Qs (1 Q = 0.25 mm) • Centimetres = cm • Points = p, pt • Picas = pc • Pixel = pixels and px
When mixing picas and points, you can enter values as XpY, where X and Y are the number of picas and points (for example, 12p6 for 12 picas, 6 points).

Use the Grid
In Illustrator grids are available that appears on the screen but does not print. To view grid and use it, go to View menu> Show Grid. To hide the grid, go to View menu > Hide Grid. If you want to snap objects to grid lines, go to View menu > Snap To Grid, click on the object and drag it to the desired location.
When the object’s comes closer within 2 pixels of a grid line, it snaps to the point. To activate snap to Pixel option instead of grid, go to the View menu > Pixel Preview. Various properties can also be changed such as, grid style (lines or dots), grid color, spacing between grid lines, ,or whether grids appear in the front of or behind the artwork. To perform this, go to the Edit menu > Preferences > Guides & Grid (windows) or Illustrator > Preferences > Guides aux! Grid (Mac OS).

Measure the Distance Between Objects
The Measure tool helps to calculates the distance between any two points and shows the results in the Info panel. Follow below steps to perform this:
(i) Click on the Measure tool and hold down the mouse button this will show the Eyedropper tool.
(ii) Perform one of the following steps

a. Click the two points or objects to measure the distance between them.
b. Click the this point and drag it to the second point. Shift+drag to constrain the tool to multiples of 45°.
Related information will be available in the Info panel, which shows the horizontal and vertical distances from the x and y axes, the absolute horizontal and vertical distances, the total distances and the angle measured.

2.3 CUSTOMIZE PREFERENCES
You can set preferences as you desire or according to your needs. You can set various preferences options such as tools, display, ruler units and exporting information. These settings are saved in a file called AlPrefs (Windows) or Adobe Illustrator Prefs (Mac OS), and as you run Illustrator this file launched.
Open a Preferences Dialog Box
By following one of the below methods, you can open a preference dialog box:
(i) (Windows) Go to the Edit menu > Preferences > preference set name, or (Mac OS) Choose Illustrator > Preferences > preference set name.
(ii) Click the Preferences button on the Control Panel, but be assured that nothing is selected.
You can also switch to a different preference set by using one of the following steps:
a. Click an option from the menu at the top left comer of the Preferences dialog box.
b. Click Next to display the next option or click Prey to display the previous option.
Reset All Preferences to Default Settings
You can reset all the preferences settings by following one of the below steps:

(i) Press and hold Alt+Control+Shift (Windows) or Option+Command+Shift (Mac OS) when Illustrator starts. All the current settings will be deleted.
(ii) By removing or renaming the AlPrefs file (Windows) or Adobe Illustrator Prefs file (Mac OS). Do not worry about the new preferences file as when the Illustrator will be restart a new preferences files will created.
Even it is safe to remove the entire Adobe Illustrator CS6 Settings folder. This folder has various preferences that can be regenerated.
Recovery and Undo
You can make corrections or can go back to the previous step incase if you have done some mistake or want to go back, the Undo and Redo commands permit you to do undo or redo operations. You can undo or redo an operation after you select the Save command (but not if you have closed and then reopened the file).
Go to Edit menu > Undo or Edit menu > Redo. You can undo an unlimited number of operations by repeatedly performing the Undo operation, it’s depend on the system’s memory. The Undo command is dimmed then only the command will not work.

2.4 SET DEFAULT FILE AND CLIPBOARD SETTING
The clipboards settings preferences and the default file defines the process of saving files and objects through the clipboard. It is recommended to leave the clipboard setting at AICB because it support more options as compared to PDF. It is the operating system on which the best file setting actually depends . The users of Mac systems can add extensions (e.g., AI) to files to make the files accessible to PC users. how linked images within a file are updated is defined by the Updated Links drop-down menu.
2.5 NAVIGATE YOUR PAGE
With the help of Navigator panel (Window > Navigator) you can quickly change the view of your artwork, it facilitates with a thumbnail display. Proxy View area (by default red colored box in the Navigator) relates to the currently viewable area in the illustration window. Figure 2.2 shows a thumbnail display of artwork, panel menu button, zoom box, mom out button, proxy preview area, zoom slider and the zoom in button.

Customization of the Navigator panel can be done in the following ways:
• To view the artwork outside of the boundaries of the artboard in the Navigator panel, in the panel deselect ‘View Artboard Contents Only’.
• To change the color of the Proxy View area, Panel menu > select a preset color from the Color menu or double-click the color box and choose a custom color.
• To change dashed lines as solid lines in the Navigator panel, Panel menu > Draw Dashed Lines As Solid Lines.


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